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The City of Titusville, Florida / Boards & Commissions / Student Advisory Council

Tuesday, August 20, 2019

Student Advisory Council
Regular meeting
August 20, 2019
 
The 2019-2020 Student Advisory Council (SAC) met in regular session on Tuesday, August 20, 2019 in the Council Chamber, 2nd Floor, City Hall, 555 South Washington Avenue, Titusville, Florida.
 
Member Caleb Phillips called the meeting to order at 4:03 p.m. Present were Co-Chairpersons Isabella Almiñana, Josiah Johnson, and Members Taylor Batson, Aliyah Deimeke, Emilee Ellis, Isaac Gutman, Ben Hamilton, Caleb Phillips, Jacob Phillips, Savannah Sevor, and Aiden Sperr.  Co-Chair Simon Recicar was absent
 
Also in attendance were Astronaut High School (AHS) Advisor Christina Cerrato, North Brevard Home School Association (NBHSA) Advisor Cathie Gutman, and Secretary/Staff Liaisons Debbie Denman and Jolynn Donhoff. 
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Assistant City Attorney Chelsea Farrell highlighted key information on Florida Sunshine Laws, board member attendance requirements, and Roberts Rules of Order
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COMMENTS FROM THE PUBLIC PRESENT – None. 
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MINUTES
 
Motion:
Member Hamilton moved to approve the minutes of the regular Student Advisory Council (SAC) meeting of April 16, 2019, as submitted. Member Batson seconded the motion and it carried unanimously.
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NEW BUSINESS
 
Welcome 2019-2020 Student Advisory Council (SAC) – The new Council, school advisors, and City staff liaisons introduced themselves to one another. City staff liaison Donhoff spoke on the fundamentals of how government worked and volunteer board members were an important segment of government.
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Orientation Packet – Member C. Phillips encouraged Council to review the SAC Orientation Package as it provided much information, including the Scholarship Policy and City Resolution No. 1-2017.
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Council Budget – A budget summary was provided in the Student Advisory Council (SAC) agenda package for informational purposes only. The amounts reflected available funding for projects.
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2019-2020 Goals/Recommendations – The recommended action was to begin planning, discussing, and taking on elective tasks to complete four (4) goals recommended by the 2018-2019 SAC (Council), for completion by the 2019-2020 SAC (Council). Member C. Phillips provided background information on the following four (4) goals for 2019-2020, as followed:
  1. Host a Leadership Seminar
  2. Participate or organize a beach clean-up
  3. Support the Chamber of Commerce with hosting the 200 Longest Table Event
  4. Improve the DrinkDriveDie.com webpage and initiate related projects, such as updating the 2008 The Last Dance Prom Video. 
Motion:
Co-Chair Almiñana moved to confirm the four (4) aforementioned goals identified by the 2018/2019 Council, for completion during the new Council’s term, as written. Member Hamilton seconded the motion and it carried unanimously.
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(Goal 1)
 
Host a Leadership Seminar – The request was for the Council members to use the planning guide included in the SAC agenda package to begin planning the leadership seminar. The SAC discussed the following details from items listed on the planning guide:
  • Seminar Date
Motion:
Member Sperr moved to hold the Leadership Seminar on Thursday, March 5, 2020, with a back-up date of March 12, 2020. Co-Chair Almiñana seconded the motion and it carried unanimously.
  • Venue
 
Co-Chair Johnson would contact Parrish Medical Center regarding reserving the hospital’s conference facility for the seminar. He would report back to Council on September 17, 2019. 
  • Facilitator
Staff Liaison Donhoff would contact Mr. Geo Ropert to inquire whether he could once again facilitate the Student Advisory Council’s (SAC) Leadership Seminar.
  • Seminar Format
The consensus by the SAC (Council) for the seminar’s format was a combination of lectures provided by keynote speakers and an interactive main activity. 
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(Goal No. 2)
 
Participate or organize a beach clean-up - Ideas included partnering with the Brevard Zoo for the first clean-up and then possibly the Council hosting its own clean-up and inviting the schools to join the Council’s efforts. The request at this meeting was to plan, organize, and take on assignments to be completed prior to your next monthly meeting.
 
At the meeting, the SAC (Council) agreed they would ask their Student Government Associations (SGAs) and other school clubs to partner with them for a beach clean-up. Council would reach out to clubs at their schools to inquire whether they would interested in partnering for this event. The assignments (tasks) were, as followed:
  • Co-Chair Almiñana – contact THS SGA and Interact Club
  • Member C. Phillips – contact THS Environmental Club
  • Co-Chair Johnson – contact AHS SGA
  • Member Batson – contact AHS Interact Club
  • Member Sperr – contact THS International Club
  • Co-Chair Almiñana would contact the Canaveral National Seashore regarding permissions, cost, access to the beach, etc.
The aforementioned members would report back to the SAC (Council) on September 17, 2019. Additionally, the SAC discussed the best date to host a local beach clean-up.
 
Motion:
Member Sperr moved to hold the Beach Clean-up on October 26, 2019 from 9:00 a.m. to 11:30 a.m. at the Canaveral National Seashore. Member J. Phillips seconded the motion and it carried unanimously. 
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(Goal No. 3)
 
Support the Chamber of Commerce with hosting the 2020 Longest Table Event - In July, City staff learned that the Chamber of Commerce was hosting their next Long Table Event in 2020. This fall, Council would collaborate with Chamber of Commerce President Marcia Gaedcke and plan your roles, peer participation, etc. The SAC (Council) would need to take on elective assignments to be completed prior to your next monthly meeting, if necessary.
 
Staff Liaison Donhoff advised that Chamber of Commerce President Marcia Gaedcke recently advised that she would attend an upcoming (future) SAC meeting to discuss the event. Liaison Donhoff also offered to invite Ms. Gaedcke to the SAC’s next meeting on September 17, 2019. 
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(Goal No. 4)
 
Improve the DrinkDriveDie.com webpage and initiate related projects, such as updating the 2008 The Last Dance Prom Video – It was recommend at this meeting to reappoint Caleb Phillips as the webmaster or designate a new webmaster(s) for the 2019/2020 term, as well as discuss any desired changes to the webpage. Spin-off projects might be discussed, such as updating the 2008 The Last Dance (prom) video, etc.
 
Motion:
Member Batson moved to reappoint Member C. Phillips as the webmaster of DrinkDriveDie.com, for the Council’s 2019/2020 term. Member J. Phillips seconded the motion and it carried unanimously.
 
Webmaster Caleb Phillips provided background information on this multi-year webpage project. The Student Advisory Council (SAC) also discussed updating the 2008 The Last Dance video.
 
Staff Liaison Donhoff advised that the 2008 The Last Dance video would be shown at the regular SAC meeting on September 17, 2019, so that new SAC members could see it. NBHSA Advisor Gutman pointed out there were currently and only an approximate 50 views of the video on YouTube to make the point that not many people had seen the video. Liaison Donhoff advised that in 2008, marketing the video via available technologies and media outlets were different than 2019. In 2008, the 2007/2008 Student Advisory Council distributed the video by mailing a digital versatile disc (DVD) to 67 counties and school boards throughout the State of Florida, with the hopes that the video would be played during school proms in all 67 counties.
 
Next, the SAC (Council) discussed looking at different ways to update and market the video. Webmaster C. Phillips advised that there were ways the video could be modernized and advised that City Media Specialist Kurtis Korwin offered to help with updating the video. Council agreed for Webmaster C. Phillips to contact Media Specialist Korwin about assisting with updating the video.
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OLD BUSINESS
 
Mini-Grants for Youth Service Projects - America’s Promise Alliance: Power of Youth Challenge – Receive information from Co-Chair Almiñana on her research of the mini-grant. In February 2019, Council expressed an interest in applying for the mini-grant to be used towards projects like the proposed 2019/2020 beach clean-up project.
 
Co-Chair Almiñana advised that she did not have an update on the mini-grants opportunity.
 
Member Sevor volunteered to research the mini-grants program.
 
Consensus of Council was to table item the Mini-Grants for Youth Service Projects to the regular SAC meeting on September 17, 2019, to allow Member Sevor time to research the grant opportunity. 
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MEMBER REPORTS
 
Member C. Phillips inquired about Council t-shirt order information that was intended by the 2018/2019 SAC (Council) to be included in the 2019/2020 SAC orientation packet, but was not yet available.  
 
Staff Liaison Donhoff advised that City staff were unsuccessful over the summer to reach or work with a vendor that the prior SAC (Council) identified in winter/spring 2019. She would report back and provide information at the regular SAC meeting on September 17, 2019. 
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STAFF LIAISON REPORT
 
Action items: None
 
Informational Items:
 
Member Meeting & Project Preparation Time Sheet – Staff liaisons advised that members wishing to track personal hours spent preparing for meetings and events on a monthly and annual basis should submit their time sheets to the City staff liaisons. Travel time and meetings were not eligible toward personal hours. Also, the City could not validate (confirm) personal hours reported by SAC Members, if they were asked to write a letter on a SAC Member’s behalf for pursuits such as SAC members that were applying for college scholarships, etc.
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Agendas – City staff liaisons noted a change in procedure for the method of delivering meeting agendas to SAC (Council) members prior to the SAC’s meetings. This included email. From this meeting and going forward, the monthly meeting agenda would be emailed to Council at least five (5) calendar days prior to each Student Advisory Council (SAC) meeting. It was noted that some email addresses presented delivery issues to staff and it was the ultimate responsibility of SAC Members to get the agenda and study their agendas prior to SAC meetings.
 
Another option for SAC members was to pick-up a hardcopy of the SAC meeting agenda at City Hall (several days prior to SAC meetings). 
 
City staff liaisons also reminded the SAC (Council) that their regular meetings were held the third Tuesday of every month at 4:00 p.m. from August through April. Special meetings may be scheduled as necessary (City of Titusville Resolution No. 1-2017).
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City staff distributed an invitation to the SAC (Council) members inviting them and one guest to the City’s Annual Boards and Commissions Recognition and Dinner Ceremony in September 2019. RSVPs were due to City staff by September 11, 2019. 
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ADJOURNMENT
 
Motion:
Member Batson moved to adjourn the meeting at 5:27 p.m. Member Hamilton seconded the motion and it carried unanimously.
 

 
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