STUDENT ADVISORY COUNCIL|
Tuesday, August 20, 2019, 4:00 p.m.
Council Chamber, 2nd Floor, City Hall, 555 S. Washington Avenue, Titusville, FL 32796
Any person who decides to appeal any decision of the Student Advisory Council with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose, may need to ensure that a verbatim record of the proceedings be made, which record includes the testimony and evidence upon which the appeal is to be based. The City desires to accommodate persons with disabilities. Accordingly, any physically handicapped persons, pursuant to Chamber 286.26 Florida Statutes, should, at least 48 hours prior to the meeting, submit a written request to the chairpersons that the physically handicapped person desires to attend the meeting.I. CALL TO ORDER - Co-Chairperson Josiah Johnson (AHS)
II. DETERMINATION OF A QUORUM
Presentation by City Attorney’s Office - State’s Sunshine Laws (Open meeting laws) and Robert’s Rules of Order (Guidelines for conducting public meetings).
III. COMMENTS FROM THE PUBLIC PRESENT
IV. APPROVAL OF MINUTES – Approve the minutes of the regular Student Advisory Council (SAC) meeting of April 16, 2019.
V. NEW BUSINESS
A. Welcome 2019-2020 Student Advisory Council (SAC)! – SAC Members meet and introduce yourselves. Also, meet the School Advisors, City Staff Liaisons, and others.
B. Orientation Packet – Please review the orientation and meeting agenda packets prior to your first meeting (hole punch and place inside a 3-ring binder is helpful). Bring these materials with you on August 20, 2019. The contents of the packets are to help you understand your Council’s purpose, how your Council functions, requirements to receive scholarship funding, absenteeism, etc.
C. Council Budget – See the attached, one-page, SAC budget summary for informational purposes. The amounts reflect the available funding for SAC projects.
D. 2019-2020 Goals/Recommendations – Begin planning, thinking, discussing, and taking on individual elective tasks to complete the four goals (projects) recommended by last year’s SAC. Secure all details for projects, such as costs, collaborating and securing commitments from outside agencies or individuals, individual SAC Members ability and time to follow-through on elective tasks outside of meetings.
Chairpersons: For each project, staff suggests providing background info (for new members). The 2018/2019 Annual Report to City Council (provided in your Orientation Packet) often provides useful background info on re-occurring or continuing projects.
VI. OLD BUSINESS
A. Mini-Grants for Youth Service Projects - America’s Promise Alliance: Power of Youth Challenge – Receive info from Member Almiñana on her research of the mini-grant. In February 2019, your Council expressed an interest in applying for the mini-grant to be used towards projects like the proposed 2019/2020 beach clean-up project (a tentative annual goal). https://www.americaspromise.org/program-page/power-youth-challenge
The Power of Youth Challenge, an initiative of America’s Promise Alliance, invites youth from across the country to bring positive change to their communities by leading social service projects. Teams made up of at least three young people, ages 13 to 18, will have access to a mini-grant of up to $250, with the amount determined by project needs. Teams who complete their projects will be eligible to apply for an accelerator grant of up to $5,000 to grow their projects over the next year. The deadline for team registration is
(In March 2019, the 2018/2019 SAC tabled this item to your meeting on August 20, 2019 SAC for more discussion and feasibility, as researched by Member Almiñana).
VII. MEMBER REPORTS
VIII.STAFF LIAISON REPORT
A. Action items: None
B. Informational Items:
1. Member Meeting & Project Preparation Time Sheet – Members wishing to track personal hours spent preparing for meetings and events on a monthly and annual basis, please submit your time sheets to the Staff Liaisons. Travel time and meetings are not eligible and the City cannot validate additional hours reported by SAC Members.
2. Agendas - Change in procedure for method of delivery prior to SAC meetings:
Email: From this meeting and going forward, the monthly meeting agenda will be emailed to you at least five (5) calendar days prior to each Student Advisory Council (SAC) meeting. City liaisons note however, we have trouble with one or two email addresses each term. Please note: It is the responsibility of SAC Members to get the agenda and review the agenda prior to your meetings.
Mail (City Liaison Inquiry). At this meeting, we may also discuss if it will be helpful for City staff to mail your meeting agendas to your respective school advisors (AHS Ms. Shivel, NBHSA Ms. Gutman, and THS Ms. Bronar).
Pick-up from City Hall: you may pick up a hardcopy of the meeting agenda by visiting the Information Desk on the first floor of City Hall.
A hardcopy of your Council’s agendas will also be available at your meetings.
Reminder your Council’s regular meetings are held the third Tuesday of each month at 4PM, from August through April, at Titusville City Hall.
Special meetings may be scheduled as necessary. (City of Titusville Resolution 1-2017).