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The City of Titusville, Florida / Boards & Commissions / Student Advisory Council

Student Advisory Council - Agenda
Tuesday, August 20, 2019

STUDENT ADVISORY COUNCIL
Tuesday, August 20, 2019, 4:00 p.m.
Council Chamber, 2nd Floor, City Hall, 555 S. Washington Avenue, Titusville, FL  32796

MEETING AGENDA 

Any person who decides to appeal any decision of the Student Advisory Council with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose, may need to ensure that a verbatim record of the proceedings be made, which record includes the testimony and evidence upon which the appeal is to be based. The City desires to accommodate persons with disabilities. Accordingly, any physically handicapped persons, pursuant to Chamber 286.26 Florida Statutes, should, at least 48 hours prior to the meeting, submit a written request to the chairpersons that the physically handicapped person desires to attend the meeting.

I.    CALL TO ORDER - Co-Chairperson Josiah Johnson (AHS)

II.   DETERMINATION OF A QUORUM
 
Presentation by City Attorney’s Office - State’s Sunshine Laws (Open meeting laws) and Robert’s Rules of Order (Guidelines for conducting public meetings).  

III.  COMMENTS FROM THE PUBLIC PRESENT

IV.  APPROVAL OF MINUTES – Approve the minutes of the regular Student Advisory Council (SAC)  meeting of April 16, 2019.

V.    NEW BUSINESS 

A. Welcome 2019-2020 Student Advisory Council (SAC)! – SAC Members meet and introduce yourselves. Also, meet the School Advisors, City Staff Liaisons, and others.
 
B.
Orientation Packet – Please review the orientation and meeting agenda packets prior to your first meeting (hole punch and place inside a 3-ring binder is helpful). Bring these materials with you on August 20, 2019. The contents of the packets are to help you understand your Council’s purpose, how your Council functions, requirements to receive scholarship funding, absenteeism, etc.
 
C. Council BudgetSee the attached, one-page, SAC budget summary for informational purposes. The amounts reflect the available funding for SAC projects.
 
D. 2019-2020 Goals/RecommendationsBegin planning, thinking, discussing, and taking on individual elective tasks to complete the four goals (projects) recommended by last year’s SAC. Secure all details for projects, such as costs, collaborating and securing commitments from outside agencies or individuals, individual SAC Members ability and time to follow-through on elective tasks outside of meetings.
 
Chairpersons: For each project, staff suggests providing background info (for new members). The 2018/2019 Annual Report to City Council (provided in your Orientation Packet) often provides useful background info on re-occurring or continuing projects.
  1. Host a Leadership Seminar – Provide background. Use the attached planning guide (pages) over the next few months to help you plan this biennial event. The items listed on the planning guide are ranked in order of importance. Plan, organize, and take on assignments to be completed prior to your next monthly meeting.  
  2. Participate or organize a beach clean-up - Provide background. Ideas include partnering with the Brevard Zoo for the first clean-up and then possibly hosting your Council’s own clean-up and invite other schools to join your efforts. Plan, organize, and take on assignments to be completed prior to your next monthly meeting. 
  3. Support the Chamber of Commerce with hosting the 2020 Longest Table Event - Provide background. In July, City staff learned that the Chamber of Commerce is hosting their next Long Table Event in 2020. This fall, your Council will collaborate with Chamber of Commerce President Marcia Gaedcke and plan your Council’s role, peer participation, etc. Take on assignments to be completed prior to your next monthly meeting
  4. Improve the DrinkDriveDie.com webpage and initiate related projects, such as updating the 2008 The Last Dance Prom Video – 2018/2019 Member/Webmaster Caleb Phillips or Chairpersons will highlight the history of this project and basic information on this multi-year project. At this meeting, staff recommends reappointing Caleb Phillips as the webmaster or designating a new webmaster(s) for the 2019/2020 term, as well as discussing any desired changes to the webpage. Spin-off projects might be discussed, too, such as updating the 2008 The Last Dance (prom) video.
Please note that your Council was provided a $2,000 philanthropic donation for this project by State Farm Insurance in 2009/2010, but to date, your Council has not used very much of the money. The costs associated with this project thus far have been used to secure the domain name DrinkDriveDie.com through GoDaddy.com, at roughly $17 per year.

VI.  OLD BUSINESS

A. Mini-Grants for Youth Service Projects - America’s Promise Alliance: Power of Youth Challenge – Receive info from Member Almiñana on her research of the mini-grant. In February 2019, your Council expressed an interest in applying for the mini-grant to be used towards projects like the proposed 2019/2020 beach clean-up project (a tentative annual goal). https://www.americaspromise.org/program-page/power-youth-challenge
 
The Power of Youth Challenge, an initiative of America’s Promise Alliance, invites youth from across the country to bring positive change to their communities by leading social service projects. Teams made up of at least three young people, ages 13 to 18, will have access to a mini-grant of up to $250, with the amount determined by project needs. Teams who complete their projects will be eligible to apply for an accelerator grant of up to $5,000 to grow their projects over the next year. The deadline for team registration is March 31, 2019_________ (TBD). Visit the Power of Youth Challenge website to review the eligibility criteria and application process.
 
(In March 2019, the 2018/2019 SAC tabled this item to your meeting on August 20, 2019 SAC for more discussion and feasibility, as researched by Member Almiñana).

VII. MEMBER REPORTS 
 
VIII.STAFF LIAISON REPORT
 
A. Action items: None


B. Informational Items:

1. Member Meeting & Project Preparation Time Sheet – Members wishing to track personal hours spent preparing for meetings and events on a monthly and annual basis, please submit your time sheets to the Staff Liaisons. Travel time and meetings are not eligible and the City cannot validate additional hours reported by SAC Members.
 
2. Agendas - Change in procedure for method of delivery prior to SAC meetings:

Email: From this meeting and going forward, the monthly meeting agenda will be emailed to you at least five (5) calendar days prior to each Student Advisory Council (SAC) meeting. City liaisons note however, we have trouble with one or two email addresses each term. Please note: It is the responsibility of SAC Members to get the agenda and review the agenda prior to your meetings.  

 
Mail (City Liaison Inquiry). At this meeting, we may also discuss if it will be helpful for City staff to mail your meeting agendas to your respective school advisors (AHS Ms. Shivel, NBHSA Ms. Gutman, and THS Ms. Bronar).
 
Pick-up from City Hall: you may pick up a hardcopy of the meeting agenda by visiting the Information Desk on the first floor of City Hall.
 
A hardcopy of your Council’s agendas will also be available at your meetings.

Reminder your Council’s regular meetings are held the third Tuesday of each month at 4PM, from August through April, at Titusville City Hall.
 
Special meetings may be scheduled as necessary. (City of Titusville Resolution 1-2017).
 
IX.  ADJOURNMENT

 
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The City of Titusville, Florida
P. O. Box 2806, (32781-2806) - 555 S. Washington Avenue - Titusville, FL 32796 - Phone: (321) 567-3775 - Fax: (321) 383-5704 - Site by Project A

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