Special City Council Meeting - August 12, 2020 at 5:00 PM

  1. Minutes

City Council 

Special Meeting

August 12, 2020

 

The Titusville City Council met in special session on Wednesday, August 12, 2020 in the Council Chamber of City Hall, 555 South Washington Avenue, Titusville, Florida. The meeting was called to order at 5:00 p.m. Those present included Mayor Walt Johnson, Vice-Mayor Dan Diesel, and Council Members Robert Jordan and Jo Lynn Nelson. Member Sarah Stoeckel participated via communications media technology (telephone), as allowed by Florida Statutes and State emergency orders during the COVID-19 pandemic. 

 

Also, in attendance were City Manager Scott Larese, City Attorney Richard Broome, City Clerk Wanda Wells, and the City’s Executive Leadership Team (department heads) or their designees. Assistant City Clerk Jolynn Donhoff completed the minutes. 

 

Mayor Johnson led those present in the Pledge of Allegiance to the Flag. 

 

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Staff Presentation – City Manager Larese reviewed the purpose of the meeting was to hold a workshop on the pending Fiscal Year (FY) 2021 budget. He gave a presentation that reviewed the following information:

 

  • Budget workshop agenda and format
  • The City’s vision and mission statements
  • The FY 2021 Strategic Plan Goals and Priorities 
  • FY 2021 Budget environment
  • FY 2021 Budget priorities
  • FY 2021 Budget highlights, all funds proposed revenues (histogram), and all funds expenditures (pie chart)
  • FY 2021 organization and staffing, total staffing levels, and proposed full time employee (FTE) changes
  • Budget highlights by fund

 

General Fund:

 

  1. General Fund and proposed budgeted revenues for FY 2021 (pie chart)
  2. Property tax values, operating millage rate, ad valorem revenues (line graphs)
  3. General Fund Millage Rate, General Fund Revenues, and Variance Analysis
  4. FY 2021 General Fund Expenditures (pie chart)
  5. General Fund expenses and expenditures variance analysis
  6. General Fund Special Events Grants
  7. General Fund Changes: Proposed to Adopted


 

Other funds:

 

  1. Special Revenue Funds
  2. Community Redevelopment Agency (CRA) revenues and expenses
  3. Building Inspection Fund
  4. Debt Service Funds
  5. Capital Project Funds
  6. General Construction Fund
  7. Roads and Streets Fund
  8. Roads Resurfacing Program (histogram)
  9. Water Resources Capital Fund
  10. Stormwater Capital Fund

 

Enterprise Funds:

 

  1. Solid Waste: revenues, expenditures, and variances
  2. Stormwater: revenues, expenditures, and variances
  3. Stormwater and Solid Waste Rate Proposals
  4. Stormwater Rate Comparison
  5. Solid Waste Rate Comparison for Single Family and Commercial 
  6. Marina: revenues, expenditures, and variances
  7. Water Resources: revenues, expenditures, and variances

 

Jeff Wilson of Raftelis Financial Consultants, Inc. and Water Resources Director Sean Stauffer gave a presentation that updated the Council on the Water and Wastewater Business Plan for Fiscal Year (FY) 2021 and the Financial Forecast Update, as followed:

 

  • Purpose for the update financial forecast for FY 2021 through FY 2025
  • Revenue requirements
  • Additional capital improvements
  • Observations since the last update
  • Anticipated rate adjustments
  • Reason for rate adjustments
  • Typical residential and commercial monthly bills for ¾” meter at existing and proposed rates
  • Typical commercial bill for 1.5” meter at existing and proposed rates
  • Current rate comparison - FY2021 (histogram)
  • Recommendations and conclusions

 

City Manager Larese continued and reviewed the following information:

 

  • Internal Service Funds
  • Health care trends – net of claims reimbursements (histogram)
  • Capital outlay
  • General Equipment
  • Information Technology
  • Vehicles
  • Unfunded needs
  • FY 2021 unfunded needs and priorities
  • FY 2021 budget considerations
  • Provide for public comment and Council discussion
  • The public hearings on the FY 2021 budget on September 9th and September 17th, 2020
  • Adopt budget on September 17, 2020

 

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Petitions from the Public Present

 

Stan Johnston expressed his concerns on maintaining floodways outside City limits. He also expressed his concerns on an unfunded liability related to other post-employment benefits (OPEB) that he cited was referenced in the newspaper in 2013 or so, but which he also felt was discussed by staff in March and April 2020. To this, he was interested in the financial fitness of the City’s future. 

 

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Fiscal Year 2020 Budget Workshop – The request was for Council to discuss the appropriation of the Fiscal Year (FY) 2020 budget, based on a proposed millage rate of $7.2145 mils and an approved tentative rate of $7.9360 mils. Discussion ensued by each Council member on the following items, as well as a list of FY 2021 unfunded items that was distributed to the Council. The City’s Executive Leadership Team (ELT) and consultants assisted with information, when requested. 

 

Member Jordan

 

  • Cost of living adjustments (COLA).
  • Working capital.
  • The water tower on South Street (installed in the 1950s) had exceeded its useful life, it was structurally unsound, and the estimated refurbishment cost exceeded $1 million dollars. It was a priority due to safety concerns. 
  • Road resurfacing of a portion DeLeon Avenue and funding sources. The plan was resurfacing from South Street to Harrison, which was 1.5 miles of the 2.5-mile length. 
  • Full time employee (FTE) status and requests for staffing in the Police (officers) and Fire Departments and statistics per anticipated population growth. 
  • Marina reduced revenues. 
  • A wants and needs lists versus emergency priority needs lists that staff proposed in most instances as a schedule to predict future needs, anticipated wear and tear, maintenance, etc.  
  • Community support of police and emergency response staff. 
  • Other post-employment benefits (OPEB), what the trust fund was, its history since implemented in 2008, how the City was paying for OPEB liability costs, funding the trust fund, actuary recommendations and assumptions, preparing for the FY 2021 and future year budgets, staying at 50%, etc. 

 

Member Nelson

 

  • Police department staffing and consultants provided staff averages on the ratio of officers to the population and comparisons of other cities. 
  • Social services training of emergency response staff and the first priority being responding to 9-1-1 calls.
  • A police body camera was desired and proposed for every sworn police officer. Training was also required. Through employee attrition, bringing on three (3) new sworn officers a year was ideal to provide this training. Purchasing 20 police body cameras was reasonable for FY 2021 and 20 more for FY 2022, which also included managing these assets. 
  • Roof repairs. 

 

Vice-Mayor Diesel

 

  • Water tower on South Street.
  • Staffing plan for emergency response departments.
  • Future proposed fire station at the south end.
  • A future proposed public works facility and improvements made in the interim, until other accommodations could be made. The garage was the oldest and top priority. A plan was in place as funding was allocated in the future. 
  • Water and road infrastructure improvements.

 

Member Stoeckel

 

  • Unfunded priorities such as a proposed, standby, emergency generator for the Harry T. Moore Center and police body cameras for every sworn police officer and annual storage cost of camera data. 
  • Water automated meter reading technology, staff proactively pursuing grants, gradual rate increases.
  • Chlorine dosing common practices, odor, residents’ questions, maintaining safe drinking water, variables and items that affected water smell and taste, etc. 
  • Cost of living adjustments (COLA).
  • Support of a lower millage rate.
  • Support of improving roads and any infrastructure that was possible with an adopted budget. 

 

Mayor Johnson

 

  • Police body cameras – approximately 40 cameras at an estimated total at $90,000 were needed.
  • Everyone in society had cameras. Police could share and borrow sometimes one or two videos from the public, but purchasing police body cameras could ensure three or four videos were available of situations. 
  • There was at least one police body camera presently working or available at situations involving police. 

 

City Manager Larese advised that Council could identify any items on the list of unfunded priorities and that he would report back during the hearings what the millage rate might be for those items. To this, Mayor Johnson requested City Manager report back on the millage rate for police body cameras. The other Council members supported this, including the millage rate for both 20 and 40 police body cameras.  Finance Director Bridgette Clements requested the annual cost of data storage for the additional, proposed, police body cameras be included in the pending millage rate cost estimates. 

 

In response to listening to the Council at this workshop, City Manager Larese recommended allowing him to report back to Council with millage rate adjustments for staff cost of living adjustments (COLA), a generator (Harry T. Moore Social Services Center), and police body cameras. 

 

Vice-Mayor Diesel requested the cost for an additional half mile of road resurfacing or road paving.  City Manager Larese pointed out that sidewalk repairs estimated at $50,000 were similar in scope as roads and important to the community. Council supported receiving this information. 

 

Member Nelson desired the millage rate costs for the staff COLA pay increases, so that the City did not lose quality staff, a generator, and police body cameras. 

 

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With no further business to discuss, the meeting adjourned at 6:40 p.m.

 

 

 

 Walt Johnson, Mayor



ATTEST:

 


Wanda F. Wells, City Clerk