Regular City Council - September 13, 2022

CITY OF TITUSVILLE

COUNCIL AGENDA

September 13, 2022

6:30 PM - Council Chamber at City Hall

555 South Washington Avenue, Titusville, FL 32796

 

Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

Applicants for land use and zoning related items are advised that the resumes of staff members who prepare applicable staff reports are on file in the City Clerk's Office.

 

The City desires to accommodate persons with disabilities. Accordingly, any physically handicapped person, pursuant to Chapter 286.26 Florida Statutes, should, at least 48 hours prior to the meeting, submit a written request to the chairperson that the physically handicapped person desires to attend the meeting.

 

1. CALL TO ORDER

 

2. INVOCATION - A moment of silence will be held.

 

3. PLEDGE OF ALLEGIANCE

 


4. APPROVAL OF MINUTES

 

A. Minutes - Approve the minutes of the regular City Council meetings on July 12, 2022, July 26, 2022 (6:30 p.m.), August 23, 2022 (6:30 p.m.), and special City Council meeting (Budget Workshop) on August 16, 2022.

 


5. SPECIAL RECOGNITIONS & PRESENTATIONS

 


6. BOARDS AND COMMISSIONS

 

A. Code Enforcement Special Magistrate - The Code Enforcement Special Magistrate's semi-annual written report is included in the agenda packet. No action is required.

 

B. Historic Preservation Board - Appoint one (1) regular member to the Historic Preservation Board for an unexpired term to expire on October 31, 2022.

 

C. North Brevard County Hospital District Board - The North Brevard County Hospital District Board's semiannual report will be presented. No action is required.

 

D. Titusville Environmental Commission (TEC) Recommendation - Acceptable Groundcover - Consider the recommendation and provide direction.

 

 

7. PETITIONS AND REQUESTS FROM THE PUBLIC PRESENT (NON-AGENDA

ITEMS)

 

 

8. CONSENT AGENDA

 

A. Award of Blue Heron Wetland Consultant Contract - Approve award of an annual contract to Ecotech Consultants, Inc. of Vero Beach, FL in the amount of $32,880 for

monitoring, operation and maintenance services of the Blue Heron Wetland for a three year term with the option to administratively renew annually for two additional years, and

authorize the City Manager to execute the contract.

 

B. Emergency Purchase of a Replacement Reclaimed Valve Assembly for the Blue Heron Water Reclamation Facility - Approve the emergency purchase order issued to Valve & Actuation Services, LLC dba Chalmers and Kubeck South, of Oviedo, Florida in the amount of $58,385 for a replacement reclaimed valve assembly for the Blue Heron Water Reclamation Facility.

 

C. Renewal of the Communications Services Tax Agreement - Authorize the renewal of the Communications Services Tax Agreement for Access to Confidential State Tax Information between the City of Titusville, FL and The Florida Department of Revenue with specified City personnel for a period of (5) five years, and to authorize the City Manager to sign and execute the agreement.

 

D. Permission to Issue Purchase Orders (FY 2023) to Approved Vendors of Record (VOR) - Approve the use of the attached vendors determined to be the Sole Source, Single Source, and/or Proprietary purchases for the products or services indicated; Approve the use of State Contract(s), cooperative contracts and other agency contracts as vendor of record per the attached list, when market research dictates, utilizing one of these existing contracts in the best interest of the City; Approve the issuance of purchase orders and contract renewal options; Delegate authority to the City Manager to award purchases and contracts, exceeding the Ordinance limits, to VOR subject to the appropriation of funds for FY 2023; Authorize the Mayor to execute all contracts to VOR exceeding $50,000; and Authorize the City Manager to execute all contracts with VOR up to $50,000; and Approve Purchasing and Contracting to make award updates or changes to the VOR list resulting from competitive procurement actions conducted by other governmental agencies for those expired contracts being used by the City under piggyback and/or cooperative purchasing programs.

 

E. Medical Excess Stop Loss Insurance Renewal with Symetra for coverage period October 1, 2022 through September 30, 2023 - Approve the renewal of Medical Excess Loss Insurance with Symetra at a total annual fixed cost of $992,272.32 or 10.88% fixed cost increase over current rate. Coverage period is October 1, 2022 through September 30, 2023.

 

F. Replacement of LED Monument Sign - City Hall - Award contract to Kendal Signs, Inc. Inc of Rockledge, Florida for the Construction Design and Replacement of LED Monument sign for City Hall in the amount of $31,925; and authorize the issuance of a purchase order.

 

G. Renewal of All Lines of Insurance Coverage - Approve the renewal of all lines of insurance coverage for FY 2023 at an premium of $1,079,129, which is an increase from last year's cost of $947,398 and authorize the City Manager to put in place all the necessary instruments for this renewal.


H. Security Guard Services for Titusville City Hall, Annex, and Records Building – Contract Amendment 1 - Approve contract Amendment 1 for Contract #92121500-20-1, Security Guard Services, with G4S Secure Solutions, Inc. to amend Contractor name change from G4S Secure Solutions, Inc. to Universal Protection Service, LLC dba Allied Universal Security Services, LLC; and to add a Level III Armed Security Guard at the Harry T. Moore Social Service Center, located at 725 S. Deleon Avenue, Titusville. In addition, authorize the Mayor to execute the contract amendment upon review and approval from the City Manager and City Attorney.

 

I. Work Order for Consultant to Review Conditional Use Permit (CUP) No. 2-2022, Independence Recycling, RFP #22-P-052/LR - Accept the proposed scope of work from Barnes, Ferland, and Associates, Inc., Orlando, FL and authorize the City Manager to execute work a order to review CUP No. 2-2022, Independence Recycling and the report of the Applicant's expert, and provide written analysis and an opinion regarding the potential impacts of the concrete recycling operation to groundwater and the Indian River Lagoon (stormwater).

 

J. Work Order #7 - Annual Stormwater and Piping Installation - Approve Work Order #7 to contract CN20B015, Annual Stormwater & Piping Installation in the amount of $667,925 to SDV Services, LLC for ARPA Tranche II projects for underdrains within the LaCita and Shangri-La Subdivisions. Additionally, approve the associated project creation and budget amendment.

 

K. Purchase of Replacement Vehicles – Water Resources - Approve the purchase of two substituted Ford trucks from Duval Ford of Jacksonville, FL in the amount of $129,946.86 and associated budget amendments for each, approve a budget amendment for Capital Outlay Project Z02234 in the amount of $7,000, and authorize City staff to issue the purchase orders.

 

L. Work Order for Engineering Services for the Screen Replacement at the Blue Heron Water Reclamation Facility - Approve the award of Work Order #12 to Wright Pierce, Inc. in the amount of $29,550 to provide engineering consulting services including, but not limited to, the preliminary design, final design, bidding assistance and construction administration services for the Blue Heron Water Reclamation Facility Screen Replacement, and authorize the City Manager to execute the Work Order.

 

 

9. ORDINANCES – SECOND READING, PUBLIC HEARING AND RELATED ACTION

 

A. Ordinance No. 30-2022 - Relating to Building Trades Services - Conduct the second public hearing of Ordinance No. 30-2022 to allow building trades services as limited uses in the Community Commercial (CC) and Planned Industrial Development (PID) zoning districts and amending the conditions for building trades in the Urban Mixed Use (UMU) zoning district by amending Sections 28-54 “Use table” and 28-203 “Building trades services”; providing for severability, repeal of conflicting ordinances, an effective date and incorporation into the code.

 

The Planning and Zoning Commission considered this ordinance at their meeting on August 17, 2022 and recommended approval, 7-0.

 

 

10. ORDINANCES-FIRST READING

 

A. Ordinance No. 36-2022 Modifications to Section 21-1(b) to add criteria to connect to City Utility Services- 1st Reading - Conduct the first reading and first public hearing of Ordinance No. 36-2022 amending the Code of Ordinances to amend Chapter 21, Article I, Section 21-1(b) of the Code of Ordinances to provide additional criteria for non-contiguous properties to connect to City Utility services; by modifying section 21-1(b) by adding section 21-1(b)(5) providing for severability, repeal of conflicting ordinances, an effective date and incorporation into the code. (This is the first reading. The public hearing is scheduled for the regular City Council meeting on September 27, 2022 at 6:30 p.m.)

 

 

11. OLD BUSINESS

 

 

12. NEW BUSINESS

 

A. Resolution No. 17-2022 Canvassing the Returns of the Primary Election Held on August 23, 2022 - Approve Resolution No. 17-2022 Canvassing the Returns of the Primary Election held on August 23, 2022 for the City Council, Seats 1, 3, and 5.

 

B. Memorandum of Understanding (MOU) for the Titusville Area Chamber of Commerce to continue to operate a Fall 2022 Farmers Market Token Program; to set a location to hold the markets; and approve the associated Budget Amendment - Recommend City Council approval of a MOU for the Titusville Area Chamber of Commerce to continue to operate a Fall 2022 Farmers Market Token Program to be funded by the American Rescue Plan Act (ARPA); City Council to recommend the location for the Fall 2022 Farmers Market events; and for City Council to approve the associated Budget Amendment attached.

 

 

13. PETITIONS AND REQUESTS FROM THE PUBLIC PRESENT (NON-AGENDA

ITEMS)

 

 

14. MAYOR AND COUNCIL REPORTS

 

A. Mayor's Report - The Mayor's Report is included in the agenda packet.

 

B. Council Reports - City Council Members will provide their individual reports.

 

 

15. CITY MANAGER’S REPORT

 

A. City Manager's Report - The City Manager's Report is included in the agenda packet.

 

 

16. CITY ATTORNEY’S REPORT

 

A. Settlement of Pending Claim - Approve settlement of claim in Gardner v. City of Titusville and authorize defense counsel, City Manager or designee to execute the necessary settlement documents.

 

B. Designation of Special Magistrate pursuant to Florida Statutes 70.51 - Approve Mr. Mantzaris as Special Magistrate, authorize City Attorney to execute engagement letter, and designate Brad Parrish to attend mediation pursuant to F.S. 70.51.