Special City Council Meeting - August 11, 2021

City Council 

Special Meeting

August 11, 2021

 

The Titusville City Council met in special session on Wednesday, August 11, 2021 in the Council Chamber of City Hall, 555 South Washington Avenue, Titusville, Florida. The meeting was called to order at 5:00 p.m. Those present included Mayor Daniel E. Diesel, Vice-Mayor Jo Lynn Nelson, City Council Members Robert L. Jordan, Jr., Joe C. Robinson, and Dr. Sarah Stoeckel. Also in attendance were City Manager Scott Larese, City Attorney Richard Broome, City Clerk Wanda Wells, and the City’s Executive Leadership Team (department heads) or their designees. Assistant City Clerk Jolynn Donhoff completed the minutes. 

 

Mayor Diesel requested for a moment of silence and led those present in the Pledge of Allegiance to the Flag. City Clerk Wanda Wells read the procedures for public comment and participation. 

 

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Staff Presentation – The purpose of the meeting was to hold a workshop on the pending Fiscal Year (FY) 2022 budget. City Manager Larese gave a presentation that reviewed the following information:

 

  • Budget workshop agenda and format
  • The City’s vision and mission statements
  • The FY 2022 Strategic Plan Goals and Priorities 
  • FY 2022 Budget environment
  • FY 2022 Budget priorities
  • FY 2022 Budget highlights, all funds proposed revenues (histogram), and all funds expenditures (pie chart)
  • FY 2022 organization and staffing, proposed organizational chart for FY 2022, total staffing levels, and proposed full time employee (FTE) changes
  • Budget highlights by fund

 

General Fund

 

  1. General Fund and proposed budgeted revenues for FY 2022 (pie chart)
  2. Property tax values, operating millage rate, ad valorem revenues (line graphs)
  3. General Fund Millage Rate, General Fund Revenues and Variance Analysis
  4. FY 2022 General Fund Expenditures (pie chart)
  5. General Fund expenses, expenditures, and variance analysis

 

  1. Special Revenue Funds
  2. Community Redevelopment Agency (CRA) Revenues and Expenses
  3. Building Inspection Fund
  4. Debt Service Funds
  5. Capital Project Funds

 

  1. General Construction Fund
  2. Road and Streets Fund
  3. Road Resurfacing Program

 

Enterprise Funds:

 

  1. Solid Waste: revenues, expenditures, and variances
  2. Stormwater: revenues and expenditures
  3. Stormwater Capital Fund
  4. Stormwater Variances
  5. Stormwater and Solid Waste Rate Proposals
  6. Solid Waste Rate Comparison for single family, residential, and commercial
  7. Water Resources revenues, expenditures, variances
  8. Water Resources Capital Fund

 

Henry Thomas and Nick Smith of Raftelis Financial Consultants, Inc. (rate consultants) and Water Resources Director Sean Stauffer gave a presentation that updated the Council on the Water and Wastewater Business Plan for Fiscal Year (FY) 2022 and the Financial Forecast Update, as followed:

 

  • Purpose for the update to the Council for FY 2022 through FY 2026
  • Revenue requirements
  • Observations since the last update
  • Infrastructure improvements that protect our tomorrow
  • Florida Department of Environmental Protection (FDEP) Consent Order Requirements Budget
  • Indian River Force Main Upgrade/Replacement
  • Fore Main Crossings Assessment Schedule

 

  • Capacity, Management, Operations & Maintenance (CMOM) & Asset Management (AM) Program Plan
  • Additional Wastewater System Capital Projects
  • Lime Street Lift Station Upgrades
  • Force Main Replacements
  • Osprey Sewer I & I Mitigation $10.5 million
  • Water Treatment Enhancements
  • Division Capital Needs

 

  • Observations since the last update
  • Financing Alternatives
  • Projected Rate Adjustments
  • Reason for Rate Adjustments
  • Typical residential and commercial monthly bills for ¾” meter at existing and proposed FY 2022 rates
  • Typical commercial bill for 1.5” meter at existing and proposed FY 2022 rates
  • Current rate comparison - FY2022 (histogram)
  • Recommendations and conclusions

 

City Manager Larese continued and reviewed the following information:

 

  • Internal Service Funds
  • Health Care Cost Trends
  • Capital Outlay
  • General Equipment
  • Information Technology
  • Vehicles
  • FY 2022 unfunded priorities and trends
  • FY 2022 budget considerations
  • Providing for public comment and Council discussion
  • The public hearings on the FY 2022 budget on September 7 and September 15, 2021

 

Member Robinson and Public Works Director Kevin Cook discussed Member Robinson’s questions on lighting along roads and whether lighting projects would be completed incrementally as funds were available. Member Robinson also discussed completing feasibility studies related to the same. 

 

Member Jordan and Public Works Director Cook discussed Member Jordan’s questions on water rate increases, a particular unfunded priority (an enterprise fund item) that did not coincide with a millage rate, roof & flooring replacements, deferring projects, etc.

 

Mayor Diesel advised that infrastructure was a priority to him. He referenced the proposed approximate monthly costs for water and sewer rates. He also expressed concern and interest in addressing the rehabilitation or replacement of the aging Public Works building---a concept that had been continuously deferred for many years. If there was a future plan to address the aged Public Works building, he desired more information on this subject matter.  

 

Member Stoeckel and Finance Director Bridgette Clements discussed Member Stoeckel’s questions regarding utility tax revenues being transferred to the General Fund and a presentation slide with proposed all fund expenditures. For this slide, Member Stoeckel requested receiving the other revenues by their sources (example: property taxes, etc.). Discussion ensued on the difference between enterprise funds were “pay for services” type funds. Community Development revenues returned to the General Fund with some minor exceptions. Community Development revenues were not typically restricted. 

 

Vice-Mayor Nelson and Public Works Director Cook discussed Vice-Mayor Nelson’s questions on landscape and street lighting improvements. 

 

Member Jordan commented on the importance of leadership and not deferring maintenance costs into the future; otherwise, the general criticism that happened later or when infrastructure and other types of failures occurred, the scrutiny became “why didn’t you do something about this before…”.

 

Police Chief John Lau advised the most expensive maintenance period on police vehicles were the last two years of a car’s scheduled time to remain being used by employees. The City could offset this expensive period by replacing the vehicles by or prior to the onset of the last two years of scheduled use. 

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Petitions from the Public Present – Stan Johnston distributed information. He expressed concern on a particular City wellfield, the cost of water, a prior event, a boil water alert, etc. 

 

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City Manager Larese thanked staff and Finance Director Clements, who was retiring to go and work in the private sector. Council thanked and praised staff, Finance Director Clements, and City Manager Larese on their hard work. 

 

City Manager Larese briefly reviewed the next steps. This included the public hearings on the FY 2022 budget on September 7 and September 15, 2021. 

 

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With no further business to discuss, the meeting adjourned at 6:58 p.m.